How to Save Gmail Emails in Google Drive? Top Solutions

Gmail is the most widely used email service provider as it offers free services. It also provides 15 GB of storage with synchronization across other Google apps for each user. However, in some cases, organizations require employees to submit all their data as per company policies, necessitating a copy of their emails. Due to this, users want to back up Gmail labels to Google Drive for easy access and to keep their important files secure.

Benefits of Moving Gmail Emails to Google Drive

• It allows you to access your emails quickly from any device or web browser.
• Google Drive also secures emails from accidental deletion or cyber threats.
• Freeing up Google Storage allows you to save emails as PDFs or other formats in Google Drive.
• It can easily store and categorize emails systematically for quick retrieval.
• After moving, you can easily share email data with colleagues or other users without forwarding emails.

How to Save Gmail Emails in Google Drive via Manually?

If you want to backup few Gmail emails to Google Drive then you can perform it manually by following the instructions as we have stated below:

1. First, open your preferred web browser and visit “Gmail”: mail.google.com
2. Enter your “Gmail email address and password” to log in to your email account.
3. Open email as you want to “Save in Google Drive”.
4. After that, click on the “Three dot icon” and choose the “Download message” option.
5. Email will be downloaded as “EML format”.
6. Open “Google Drive” and now login your email account.
7. Click on “New option” and here select file upload or folder upload as required.
8. Select the “EML file” as you have downloaded from Gmail.
9. Press open and it will be “Uploaded in Google Drive”.

Lacks of Manual Methods

• Google Drive doesn’t allow you to preview EML files. You need an EML Viewer to access EML files.
• You need to download each email separately from Gmail. It will be complicated and require a lot of time to perform.
• This manual approach is not reliable to backup bulk mailbox data from Gmail.

How to Move Gmail Email to Google Drive using Print Feature?

Google Drive allows previewing PDF files. So, you can follow the instructions to save a few emails from Gmail to Google Drive:

1. First, open “Gmail” and view the “Email” as you wish to transfer it to Google Drive.
2. Click on the “Three-dot icon” and select the “Print” option.
3. Now, choose “Microsoft Print to PDF” and tap on the Print button.
4. Choose the “Destination” for the exported email and press Save.
5. Open “Google Drive” and click on “New” to upload a PDF file.

Challenges of Using Print Feature

• Gmail not printing whole email will leave some portions of the email.
• The print feature can only export individual emails at a time.
• This manual approach is not reliable for downloading batch emails from Gmail.

How to Backup Gmail Labels to Google Drive via Google Takeout?

If you want to export a batch number of emails from Gmail, then you may use Google Takeout. But there are also lots of drawbacks that we have stated after the solution. So, we don’t recommend it. You can use it at your own risk. Now, follow the procedure as we have stated below:

1. First, visit “Google Takeout”: takeout.google.com.
2. Log in to your “Google account” by entering your email address and password.
3. Press Sign in and now select “Deselect all”.
4. Choose “Mail” and press Next step.
5. Here, select the “file type, size, and frequency” as needed.
6. Press “Create Export”.
7. After downloading, you can open “Google Drive” and click on New.
8. Choose “File upload” and select the downloaded file from Google Takeout.

Shortcomings of Google Takeout

• For large-sized mailbox data, it shows errors where we couldn’t create a copy of Google data.
• Generally, it takes several hours or even 3-4 days to create a backup copy.
• You need an MBOX Viewer to access Google Takeout exported emails.
• Mailbox folder selection is not supported.

Procedure to Save Gmail Emails in Google Drive

1. First, open the “Gmail to Google Drive Migration Tool” on your system.
2. Enter your “Gmail email address” and press “Continue with Google” to verify.
3. Fill “Google password” to authorize your Google account.
4. Now “Accept permissions” to backup your Google mailbox data.
5. Preview and select “Google Labels” that you want to back up.
6. Select “PDF File” from the available saving options.
7. Browse the destination and click on Backup to start “moving Gmail emails to Google Drive”.
8. After exporting bulk emails from your Google account, open “Google Drive”.
9. Now, click on New, select “File upload”, and choose the exported PDF file from Gmail.

Notable Attributes of the Gmail to Google Drive Migration Tool

• It allows you to back up single or batch Gmail accounts in one shot.
• You can also migrate Gmail to Microsoft 365, Yahoo, Rediffmail,  and all IMAP-supported email platforms.
• With this wizard, you can use filter options to convert specific mailbox data based on the date range, subject, sender, recipients, export only sent folders, exclude email body and attachments, incremental backup, and many more.
• This software has been specially created with a simple intuitive interface, making it easy to use for both professionals and individual users.
• You can also save Gmail to PDF, PST, TXT, MBOX, EML, and many more formats without losing any information.

Often Inquired Questions about Save Gmail Emails in Google Drive

How to Save all Gmail attachments in a Google drive?

Open Gmail and locate email attachments. Click on the Google Drive icon and select Save to Drive. For multiple emails use Gmail to Google Drive Migration to download attachments from Gmail quickly and easily save into Google Drive.

How to Send Large Files via Gmail without Google Drive?

To send large files via Gmail without Google Drive use file compression like WinRAR or 7-ZIP to reduce the file size and then share the generated resize file in your email.

How to Send Video in Gmail using Google Drive?

Open Gmail and click on compose, click on the Google Drive icon and upload or select existing video from Google Drive and choose Insert as Drive link. Select the email and recipients can access the video directly via Google Drive link.

Closing Remarks

In this guide, we have outlined all the effective information to save Gmail emails in Google Drive by manually or Gmail to Google Drive Migration Tool. We have shared top 3 manual methods but all have their own limitations to perform. So, we recommend you to opt for the best automated approach as it makes the process effortless and can save bulk size mailbox data.