How to Save Emails as PDF Document? – Top 7 Methods Explained

Do you have a large number of emails in Outlook, Gmail, or Thunderbird that you need to save as PDF files? This article explains how to Save Email as PDF and also why should users save emails as PDF? Continue reading to find out more.

Electronic mail contains text information that allows one or more users to communicate with each other digitally. Emails play a significant role in both personal and business-related aspects.

There are many applications developed to manage emails called “email clients.” They provide all the necessary formats and tools to access emails on different platforms. Emails contain valid information files that need to be stored for future reference. Since it requires an efficient way to store and manage them, it is very important to use a secure format.

Why Is It Important to Save Emails as PDF Documents?

• Email files are prone to losing data, so it’s important to save them in a safe place.
• Also, email files are huge in number, so it is not possible to archive all the messages.
• Email clients have their own email formats, so moving them from one medium to another becomes difficult.
• PDF files may be kept with Word, Excel, and other document formats in a separate folder.
• This file type is readily shareable, and PDF files may be viewed on any device.
• We may also protect our PDF files using a password.
• It allows users to store text files, images, hyperlinks, and all other items.
• The court also accepts the PDF file as evidence.

Formats of Emails

The email messages can be stored individually as well as in groups. It can be stored in “.msg”, “.txt”, and “.pdf” formats. The emails stored in “.msg” need to be stored individually, and it includes all images and attachments.

The emails stored in “.txt” can be stored in groups, but it does not include images and attachments. These methods result in data inconsistency and incompatibility that causes difficulty in importing or exporting bulk emails from one platform to another.

How to Save Emails as PDF?

We have used multiple email clients that store emails in different file extensions. And every file extension supports different email clients, but PDF is the only document that can easily be opened on any device.

Save Email as PDF format is not that easy and requires following a long list of steps to save every email.  So, if you have thousands of emails to download into PDF, then it becomes difficult to follow along for such a long time.

So here we provide you with multiple solutions to Save an Emails as PDF. Choose software according to your needs:

How to Save Email as PDF From Your Gmail Account?

For Individual Email:
If you want to save an email as a pdf from your Gmail account individually then you can follow the instructions as we have stated below:

1. First, visit the “Official Gmail Website” and enter credentials to “Login”.
2. Open email as you want to “Save as PDF” and click on the “Three dot icon”.
3. Now, tap on the “Print” option and select “Microsoft Print as PDF”.
4. Click on the “Save Button” and wait for the email to be downloaded as PDF.

For Batch Emails:
If you want to export multiple or all emails as PDFs from your Gmail account, you can use the Jagware Gmail Backup Wizard, which ensures fully maintained attributes and supports multiple file formats such as PDF, PST, TXT, EML, MBOX, and more.

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1. “Download” the software and “Install” it on your computer.
2. Enter your “Gmail email address” and click “Continue with Google” to verify using “OAuth Authentication”.
3. Once authenticated, “Preview” your Gmail mailbox and “Select” the specific emails you want to save as PDFs.
4. In the “Select Saving Options,” choose “PDF” from the list of available formats.
5. Apply “Advanced filters” to exclude unnecessary emails, and specify the “Location” to save the output file.
6. Finally, click the “Backup” button to start the process and view the “Live Progress Report” until the backup is complete.

How to Save Email as PDF from Yahoo Mail?

For Few Emails:
If you want to download some specific emails as PDF then you can follow the guidelines as we have explained below:

1. First, open “Yahoo Mail” and enter credentials to “Login”.
2. Now, open “Email” as you wish to export email as PDF.
3. Click on “More Settings” and choose the “Print” option.
4. Choose “Microsoft Print as PDF” and press on “Save” button.

For Bulk Email Process:
To download multiple emails as PDFs, we recommend using the Jagware Yahoo Backup Wizard, which is specifically designed to export multiple or entire mailbox data as PDFs, while maintaining attachments.

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1. “Download” and “Run” professional software on your computer.
2. “Fill” Yahoo email address and app password to connect.
3. Now, Preview to “Select Google Mailbox Data” as you want to export.
4. Select “PDF file” in the various options of export feature.
5. Browse “Destination” and click on “Backup” to get results quickly.

How to Export Emails as PDF From Outlook?

For Specific Emails
If you want to export a few specific emails as PDF from your Outlook. Then, you can perform the guidelines as we have mentioned below:

1. First, launch “Microsoft Outlook” on your computer.
2. Open “Email” as you want to save email as PDF.
3. Now, Go to “File” and click on “Print” option.
4. Then, Select “Microsoft Print as PDF” and press “Save” button.

For Bulk Conversion
If you want to save a batch number of emails as PDF then we recommend you to opt Jagware PST to PDF Converter as it allows export selectively or complete mailbox data at one shot with maintained results. This software also offers complete destination freedom to export any storage devices or location like local drive, hard drive, flash drive, USB drive and any other storage devices. You can also use naming file convention to organize mailbox data in a professional manner.

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1. Download and launch “Automated Software” on your computer.
2. Click on the “Upload option” and select the PST file as you want to convert.
3. Now, choose the “Location” for the results and press the “Convert” button to begin the process.
4. Software shows you a “Live Progress Report” and also offers a “Stop” button to interrupt the process.
5. After completing the process, software will show you a “Completion Message” .

How to Backup Email as PDF From Apple Mail?

For Selected Emails

If you want to save email as PDF on your Mac then you can perform the process.

1. First, Launch “Apple Mail” on your machine.
2. Click on the “Email” you want to convert as PDF.
3. Go to “File” and select “Export as PDF”.
4. Choose the “Folder” where you want to “Export” and click on “Save” button.

For Bulk Conversion

As Apple Mail allows to export its complete mailbox data as PDF. So, we recommend you to choose Jagware MBOX to PDF Converter is compatible with all the versions of MBOX file and it’s a complete standalone application to export email as PDF with maintained attributes.

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1. “Download” software and run on your personal computer.
2. Press the “Upload” option and “Select” the MBOX file as you want to convert.
3. Choose the “Location” for the result and press the “Convert” button.
4. Now, Software will show you a “Live Progress Report” and wait for a few moments to complete the process.

How to Convert Thunderbird email to PDF?

For Few Emails
If you want to download a few emails as PDF from Mozilla Thunderbird. Then, you can follow the instructions as we have stated below:

1. Open “Mozilla Thunderbird” on your computer then launch it.
2. Select “Email” as you want to save as PDF and “Right-Click” on it.
3. Choose the “Print” option and select “Microsoft Print as PDF”.
4. Click on “Save” to get downloaded email as PDF.

For Batch Conversion

If you want to export complete mailbox data as PDF then you can use Import/Export NG Tools to export it as MBOX format. So, we recommend you to choose Jagware MBOX Converter as it allows you to Convert Thunderbird email to PDF with maintained results.

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1. “Download” and “Launch” expert suggested tool on your pc.
2. Click on “Select File or Folder” as you wish to convert.
3. Choose the PDF file in the list of “Select Saving Options”.
4. Browse “Location” and click on “Convert” to Convert Thunderbird email to PDF.

How to Save Email as PDF From Outlook Express?

As Outlook Express has been discontinued, you may have a DBX file exported from it. A DBX file is the format used by Outlook Express to store email messages. Each DBX file typically contains multiple emails and can be exported for backup or migration purposes. Using Jagware Outlook Express Converter allows users to extract emails from these DBX files and save them in various formats, including PDF, ensuring easy access and better organization.

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1. Download and launch “Professionals Recommended Software” on your pc.
2. Click on “Select Files or Folder” as per your requirement.
3. Choose the “PDF file” in the list of “Select Saving Feature”.
4. Now, browse “Destination” and click on “Convert” to get output quickly.

How to Save Email as PDF from Email?

If you have exported a few or a batch of EML files and want to save them as PDFs for easy access, we recommend using Jagware EML to PDF Converter. This software allows you to convert either a single EML file or multiple files at once.

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1. Download and install the “Expert-Verified Software” on your computer.
2. Select the “EML files” you want to convert by adding them to the software interface.
3. Specify the “Location” where you want to save the exported PDF files.
4. Click on the “Convert button” to initiate the conversion process. You will see a “Live Progress Report”.
5. The software will automatically display a “Completion Message” once the process is finished successfully.

Let’s Finish It

Convert Thunderbird email to pdf and Save Email as PDF is a practical way to back up important messages, ensure easy access, and maintain their integrity across platforms. Whether you’re using Gmail, Yahoo Mail, Outlook, or Apple Mail, there are both manual and automated methods available for individual and bulk email conversion. With automated software, you can efficiently export your emails with all attachments and attributes intact. Choose the method that best suits your needs and ensure your emails are securely saved for future reference.
Also Read: How to Convert Multiple Outlook Email to PDF with Attachments?

Frequently Asked Questions(FAQs)

Why can’t I Save my Email as a PDF?
You may not be able to Save Email as PDF due to browser restrictions, outdated software, or incorrect print settings. Try updating your browser or email app settings.

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How do I Convert an Email to PDF without Printing?
To convert an email to PDF without printing, use the “Save as PDF” option from the email’s print menu or use built-in export features in your email client or app.

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How do I Turn an Email into a PDF?
To turn an email into a PDF, open the email, click on the print option, and select “Save as PDF” instead of printing. Then, choose a location to save the file.

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What are the Differences Between Individual and Batch Processing for Saving Emails as PDFs?
Individual processing is ideal for saving a single email that you need to reference later, allowing for quick and easy access. In contrast, batch processing is designed for users who need to save multiple emails at once, which is more efficient when dealing with large volumes of messages.