Summary: Many users encounter Outlook attachment size limit issues. Don’t worry; in such a case, you should refer to this post, which summarizes the diverse methods to resolve this issue. Apart from manual solutions, we have also considered professional solutions that can help you solve these issues.
In the current scenario of fast-paced communication, people worldwide have realized the importance of emails. Sending and receiving emails have become part and parcel of our lives. Many people across the globe use diverse email clients to accomplish their communication process quite fast.
Different users often use the prestigious email client MS Outlook to send emails. Varied users across the globe usually approach diverse email clients like MS Outlook to accomplish their communication process quickly. Many users regularly send their email messages along with attachments. Whenever they want to send emails to their MS Outlook account, they usually need help regarding the maximum Outlook Attachment Size Limit.
If you are also among users who often find themselves trapped in such a weird situation, don’t worry; look no further, as we have covered you in this post. Let’s explore some innovative insights about how to get out of the trouble related to controlling the Outlook size limit.
User-Query
Daniel has used a Microsoft Outlook account for a couple of years. However, he often needs help sending attachments to his Outlook emails. The size of these attachments frequently reaches the maximum size limit offered by the prestigious email client Microsoft Outlook. Therefore, Daniel is seeking a reliable solution in this regard.
Keeping this user’s query in mind, we have penned this post, which revolves around Outlook size limit fixes and solutions. This post helps you understand the rationale behind the maximum file size limit in the prestigious email client Outlook.
Understanding Attachment Size Limit on Outlook
Here, we are going to discuss the size limit for both Outlook Desktop and Outlook.com.
- Outlook Size Limit for Outlook.com
- Outlook Size Limit for Outlook Desktop Application
First, we explained the size limit for Outlook.com in the next section, along with the size limit for the Outlook desktop application. So, keep reading this informative article to learn about both Outlook version size limits and their solutions.
Decoding the Size Limit in Outlook.com
Outlook.com is a free personal web-based email service provider, which is offered by Microsoft. Outlook has imposed maximum file-size limits when sending and receiving email attachments to its users. As far as Outlook.com is concerned, it offers users a maximum of 25 MB file-size limit for every attachment or file.
And if users want to share a large file with attachments with other users then, you have to first save the file with OneDrive and after that, you can share the OneDrive file link with other users. By doing this your recipients can receive larger files with attachments and collaborate with them in real time. Because the attachment size limit for OneDrive is 2GB.
Many users use Outlook.com to send and receive emails with attachments. However, they often need help with problems when their file size limits exceed the maximum limits prescribed by MS Outlook users.
If you use Outlook.com, you can use varied specialized software to overcome the ado and to make your working smooth. For example, you can easily use Email Attachment Extractor for Outlook.com. Another professional software that will help you extract the errors related to the size limit for Outlook.com is Email Attachment Extractor for Outlook.com. By using this professional software, you can easily download email attachments. It will make your work quite smooth.
However, if you want to use some other tools whenever you use Outlook.com, you can also rely on the Outlook.com backup wizard as it will help you to take a backup of all your emails.
Size Limit for Outlook Desktop Application
Regarding the Outlook attachment size limit for the Outlook desktop application, we should consider the maximum attachment limit. This account has a maximum of 20 MB per email limit. However, due to faulty practices, the users often encounter size-limit constraints. Due to some issues, the maximum attachment size limitation usually exceeds the desired limits. In such a case, it is mandatory to fix these issues.
Outlook limits the size of files users can send. The limits prevent your computer system from constantly trying to upload very large sizes of attachments that surpass the limits of most web email service providers. For web-based email accounts including Outlook.com, the file size limit is 20 MB, and for Exchange accounts which are also known as business email, the file size limit is 10 MB.
To save the large attachments or files you can convert the Outlook PST files to other file formats by using Outlook PST Converter, which will help you to convert your all email messages along with the embedded and normal attachments efficiently and save the files in other standard formats securely.
Now, you can use another automated solution to overcome this size limitation error. With the help of the Outlook Attachment Extractor Tool, you can extract all attachments from the email messages in bulk and store them in your computer storage space. By using this utility you can save large attachments very easily and securely.
Causes Behind Attachment Exceeding Maximum Limit
- Excessive Emails Stored in Outlook
Many users worldwide love to use MS Outlook as an email client. It helps them to send and receive emails in large numbers. Over the years, these emails with attachments grew in size, and hence, these email attachments reached the maximum size limit. Due to this issue, many users often look for probable solutions to solve the errors of the Outlook size limit.
- Due to Heavy Attachments
Many users often want to send emails that contain heavy attachments. For example, some users usually encounter diverse scenarios when they want to send someone attachments with images or large documents. However, these large-size attachments often need to be fixed for the users. Because these large-size attachments overreach the Outlook size limit, it creates problems for many different users.
- Large Mailboxes
Outlook users sometimes want to send large mailboxes to complete personal or professional communication. Due to these large mailboxes, it has become quite difficult for users to handle them. For this reason, it becomes tricky for diverse users to maintain the size limit imposed by MS Outlook. Therefore, at such a time, MS Outlook often encounters issues related to exceeding the size limit imposed by their Outlook account.
- Deleted Files are Not Removed
Another cause of Outlook’s maximum attachment size increase is deleted files. We tend to delete some big files from our MS Outlook account, but unfortunately, these files are not permanently deleted. Hence, these files accumulate over the years, affecting the storage capacity and increasing the overall size limit of attachments as imposed by your MS Outlook account.
- Older Version of Outlook
Outlook attachment size limit reaches its maximum limit because of numerous causes. One of the most important reasons that can be encountered for an increase in size limit is the obsolete version of MS Outlook. Because of the outdated version of MS Outlook, it is tricky for you to hold large attachments. Therefore, the size limit exceeds its maximum range. Hence, diverse users often look for solutions to this issue.
- Incorrect Settings
The Outlook attachment size limit sometimes exceeds its maximum capacity because of incorrect settings. Therefore, observing these incorrect settings indicates that your data files and attachment size must be within the maximum limit.
- Calendar Entries and Contacts
Outlook attachment size limit sometimes surpasses the desired limitation because of several issues. Besides emails, calendar entries and contacts sometimes consume ample space in Outlook attachments. It is also one of the most prominent reasons that consumes ample space in these Outlook data files.
Because of these reasons, the size limit for Outlook attachments exceeds its maximum capacity.
Diverse Manual Ways to Fix Outlook Maximum Attachment Size
A warning message is often displayed whenever Outlook emails reach the Outlook attachment size limit. In such a case, you must apply some practical solutions that can help you minimize the troubling issues. Here are some innovative ways to help you fix the error code.
1) Increase Maximum Size Limit
The very first way to fix this error is to increase the Outlook attachments size limit of these Outlook email attachments. You can increase the overall size limit in numerous additional ways.
a) Change the Maximum Attachment Limit on Windows
Sometimes, on your MS Outlook account, you may receive a warning message that your overall size limit exceeds the permitted limit. In such a case, you must change the desired size limit on Windows. Follow the below-mentioned steps.
1) Press Windows + R.
2) A Pop-up will appear on the screen; you can simply type regedit.
3) Now, select OK.
4) Discover the entry version of your Microsoft Outlook account.
Outlook 2019 and 2016
HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\\Preferences.
Outlook 2013
HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Outlook\\Preferences.
Outlook 2010
HKEY_CURRENT_USER\Software\Microsoft\Office\14.0\Outlook\\Preferences.
5) Now, double-click on the maximum attachment size value.
6) Add the selected limit to the concerned value data box and click “OK”.
7) Now, close the registry and reopen your Microsoft Outlook account.
b) Compress Files
The second option that can help you is compressing files.
- First, right-click on your file, after that pick the “Compress” tab.
- Install an Add-in for your file.
- After performing this action, it will compress your file efficiently, ensuring it has the most chance of fitting in the attachment.
c) Split Files
The next option that works well is to split your files. You can do this task using a compression tool. It will help you in separating your files.
2) Delete Unwanted Items
The next trick to help you solve the Maximum Email Attachment Size error is to delete unwanted email items. To do this, open your email attachments and select the one you want to delete. Click on delete this attachment; consequently, your email attachment will be deleted immediately.
However, to remove these emails, you can use Email Eraser Software, which will help you to delete these emails in bulk at once. It will help you to delete all your unnecessary Outlook emails. In such a case, you will not face an error exceeding the Outlook attachment size limitation. This software has varied features that will help you out in this regard. This tool will help you erase your Outlook emails without further ado.
The tool provides specialized assistance in erasing emails in batch mode. It is a completely Windows-compatible software that will help you to delete your emails.
3) Archive Outlook Data Files
The next option that helps you rectify the error related to the Maximum Email Attachment Size is to archive your Outlook data files. You can archive your data files, which will help you solve this troubling issue.
Limitations of Manual Ways to Rectify Outlook Attachment Limit
- Data-Loss Issues
The diverse manual ways that help you to fix the Outlook attachment error can lead to data-loss issues. It will help you to overcome the issues connected to the surpassed size limit.
- Time-Consuming Process
When rectifying the issues related to the Outlook attachment size limit, it is essential to consider its limitations. Solving this issue by using manually is quite a tiresome and time-consuming process. Therefore, we should avoid using different manual ways.
- Need for Technical Skills
There are diverse limitations of manual ways. One of these drawbacks is the need for technical skills. Therefore, people with non-technical aptitude often need help using these manual ways; we must all prevent these manual ways and migrate to professional meth to avoid these limitations.
FAQ
- Does Outlook limit the size of email attachments?
Yes, a Microsoft Outlook account limits the size of email message attachments. Hence, sometimes, it causes maximum size limit errors in your MS Outlook files.
- Are manual solutions sufficient to solve Outlook email attachments?
More than manual solutions are required to solve Outlook email attachment errors. Therefore, it is the best solution to migrate to professional utility software as it will help you rectify the mistakes.
- Does the professional software have any file-size limitations?
No, the professional software does not have any file-size limitations. Therefore, you can convert any file size to your MS Outlook account limit.
The Nutshell
So, in this write-up, we have mentioned both manual and professional solutions for solving the Outlook Attachment Size Limit issue. However, manual solutions could be better. They have many limitations. Therefore, the users should migrate to a professional solution to solve their maximum size limit errors. You can let us know in the comment section if you have any doubts.
