How to Migrate Rackspace Email to Gmail?

Migrate Rackspace Email to Gmail is crucial for businesses and individuals, particularly for those seeking more robust features and advanced security offered by Gmail.
Rackspace is widely recognized for its reliability, secure hosting, and excellent email management capabilities. It offers secure email hosting, custom domains and robots email management tools. Business and individuals use it for better security, and seamless collaboration features like shared calendar and contacts.
On the other hand, Gmail is a free email service provider and it offers advanced tools, extensive storage options, and an intuitive interface that make it an appealing choice for users looking for better productivity, whether it’s businesses for better tools or individuals upgrading to a Google Workspace account.

Why Transfer Emails from Rackspace to Gmail?

• Gmail is part of Google Workspace, and it includes various Google apps such as Google Drive, Google Photos, Google Docs, Google Sheets, and many more.
• It offers 15 GB of free storage for emails and attachments, and Rackspace offers limited storage, which may require the user to clean up old emails frequently.
• Google Mail offers an initiative and customizable interface that makes email management straightforward as it places emails according to their category, such as Primary, Promotions, or Social, or any spam-marked emails.
• Gmail provides powerful search functionalities powered by Google search engine technology, which allows users to quickly locate emails, attachments, and contacts, significantly updating for better productivity.
• Google also offers business plans tailored to all sizes of business. Whether you are an individual or for the whole organization, employees account. Gmail provides the scalability to adapt to your changing requirements.

Method 1. How to Migrate Rackspace Email to Gmail?

If you want to migrate their whole Rackspace mailbox data, then we have the best solution for you. So, we recommend you opt for Jagware Email Backup Wizard, as it allows you to preview mailbox folders in a tree-like structure and also offers to select any specific mailbox folder to migrate into Gmail with maintained structure and attributes as the Rackspace.

How to Migrate Rackspace Email to Gmail

1. Download and open “Jagware Rackspace to Gmail Migration Tool” on your PC.
2. Scroll down in the email source and select “Rackspace” in the list.
3. Now, enter your Rackspace email address and password to “login” the account.
4. Loaded “Mailbox folder” preview it and select as you wish to transfer emails from Rackspace to Gmail.
5. Select “Gmail” in the list of select saving options and enter Google Mail credentials.
6. Choose “Advanced filters” and click on Backup to begin migrating Rackspace email to Gmail.

Eminent features of the Rackspace to Gmail Migration Tool

• It also allows you to back up and migrate individual or batch Rackspace email to 30+ platforms.
• This software is designed with a simple initiative interface to be easily performed by any users of an organization or individual who may have limited technical knowledge.
• You can also use an incremental backup feature to continue backup from the last backup you have performed.
• With this wizard, you can use advanced filters to migrate specific data as per specific date, time period, subject, sender, recipients, exclude folder, skip empty folder, and many more as needed.
• This software also comes with a safeguard feature that allows it to keep structure and protect whole attributes and stay the same as the Rackspace email.

Method 2. How to Add Rackspace Email to Gmail?

If you want to migrate Rackspace emails to Gmail, then you can use Google import settings. So, follow it carefully to ensure no data is lost and email services remain uninterrupted. Here is a step-by-step guide to transferring emails from Rackspace to Gmail:
Part 1. Rackspace Email Server Settings

1. Incoming Mail Server (IMAP): secure.mailsrvr.com Port: 993 Encryption: SSL
2. Incoming Mail Server (POP): pop.mailsrvr.com Port: 995 Encryption: SSL
3. Outgoing Mail Server (SMTP): secure.emailsrvr.com Port: 465 Encryption: SSL

Part 2. Add Rackspace Email to Gmail

1. Visit “Gmail” and enter credentials to log in.
2. Now, enter your “Google email address and password” to log in.
3. Go to “Settings” and click on See All Settings.
4. Now, click on “Import Mail and Contacts” and select Import Mail from Other Accounts and enter the Rackspace email address and password.
5. Enter “POP details” and press continue.
6. Now accept the “Terms and Conditions” and check on the leave message after import or leave it empty if not needed.
7. Click on “Start Import” to begin. Add Rackspace email to Gmail

Shortcomings to Transfer Email from Rackspace to Gmail

• The import process generally takes 3-4 days to complete according to the size of mailbox data.
• If you want to import multiple accounts, then you can perform it individually, which can be a time-consuming and tedious task.
• In this import, there is always a risk of data loss if you skipped any steps and didn’t fill the POP setting correctly.
• As Rackspace contains its data in the mailbox folder while Gmail stores it in labels, it ensures that structure will not be maintained.
• If your Gmail storage is close to exceeding its limit and the import settings do not allow you to select specific folders, you may need to upgrade your Gmail account to get more storage. This may involve a monthly subscription fee for additional storage space.

How to Forward Rackspace Email to Gmail?

If you want to receive all your new incoming emails into Gmail, then you need to perform the process as we have explained here:

1. First, open a “web browser” and visit Rackspace.
2. Now, enter “Rackspace email address and password“ to log in.
3. Go to “Settings” and select the forwarding POP and IMAP tab.
4. Enter your “Google Mail email address” in the “Forward My Email” field.
5. Click on “Continue” and Accept its Terms and policy.
6. Tap on “Save or Apply” to enable forward Rackspace email to Gmail.

Frequently Raised Concerns

Does Rackspace work with Gmail?
Yes, Rackspace works with Gmail. You can set up Rackspace email accounts in Gmail using IMAP or POP settings, allowing you to access and manage your Rackspace emails directly from Gmail’s interface. This provides seamless integration for users who prefer Gmail’s platform.
Is Rackspace email pop or IMAP?
Rackspace supports both POP and IMAP protocols for email access. IMAP is recommended as it syncs emails across devices and keeps them stored on the server, while POP downloads emails to a single device and removes them from the server. Choose IMAP for better synchronization.
What is Rackspace Email Server Settings?
Rackspace Email server settings for IMAP and POP are:
Incoming Mail (IMAP): secure.mailsrvr.com, Port 993, SSL Encryption
Incoming Mail (POP): pop.mailsrvr.com, Port 995, SSL Encryption
Outgoing Mail (SMTP): secure.emailsrvr.com, Port 465, SSL Encryption. Use your full email address for authentication.

Overall Reflection

In this guide, we have explained the most effective and reliable approaches to migrate Rackspace email to Gmail using Google import settings, forwarding, and the Rackspace to Gmail Migration Tool. As manual approaches come with several limitations and a significant risk of data loss, we recommend opting for the Jagware solution, which ensures a fully maintained migration without losing any data.