This guide will show you how to migrate Gmail to Zoho Mail effectively, whether you choose the manual method or an expert-tested tool.
Gmail is a free email service provider developed by Google in 2004. It allows users to send and receive emails, it can also manage messages across multiple email platforms. Google has more than billions of active users. It categorizes email into primary, promotions and socials for effective management.
On the other hand, Zoho Mail offers secure and reliable business email solutions tailored for organizations. It offers you the ability to use custom business email such as abc@domain. Com and includes a suite of productivity features such as inbox management, calendars, tasks, notes, contacts, and bookmarks. These features are also created for enhanced collaboration and boost productivity with your colleagues.
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Why Do Users Want to Add Gmail to Zoho Mail?
- Zoho Mail offers competitive email plans, including a free tier for small businesses and individuals, which can be more cost-effective compared to Gmail’s paid plans for additional storage and features.
- Users who already use other services such as Zoho CRM and Zoho Projects may prefer Zoho Mail for its seamless integration with these tools, providing a cohesive experience across their professional platforms.
- It allows users to use custom domains, which can be significant advantages for businesses looking to maintain a professional image.
- It offers advanced security options such as encryption, two factor authentication, and robust spam filters, offering an additional layer of protection compared to Gmail.
- It mainly focuses on Zoho Mail advanced security to ensure that your email data is preserved.
How to Migrate Gmail to Zoho Mail Manually?
Migrating your Gmail account data into Zoho Mail contains a few steps to ensure a smooth transition of your emails and contacts. Here’s a few step-by-step guide to help you throughout the process:
- Backup Gmail Data: Before starting, ensure you have a backup of your Gmail data to prevent any potential loss.
- Login to Zoho Mail: Open Zoho Mail and log in with your email address and password.
- Access Mail Settings: Click on the gear icon and select “Mail Settings.”
- Import Mail and Contacts: Go to “Accounts,” click on the “Import” tab, then select “Import Mail and Contacts.”
- Authenticate Connection: Enter your Gmail account details and password to authenticate the connection.
Restrictions of Using Manual Approach
- It may not transfer all types of mailbox data such as specific email labels, custom filters, or certain attachments. Important email and data may be left behind.
- Depending on the volume of emails and contacts, the manual migration can be time consuming.
- Large amount of data might take a significant amount of time to import and organize. Without having backup, there is a possibility of losing data during the migration.
- Manual processes may sometimes fail, resulting in incomplete transfer or missing information.
How to Migrate Gmail to Zoho Mail Using Expert Tested Technique?
For a more structured migration, consider using the Jagware Gmail Backup Tool. This expert-recommended tool allows you to export Gmail data selectively and also specially known to get maintained results. It also offers incremental feature that allows to continue backup from the last backup you have perform:
- Download and launch expert recommended software on your computer.
- Enter Gmail email address and password to authenticate the connection.
- Preview to select Google mailbox data as you want to migrate.
- Choose IMAP Server in the multiple option of select saving feature.
- Enter Zoho Mail login credentials and press backup to complete the process.
Highlighted Benefits of Expert Tested Approach
- It can also migrate Gmail to Yahoo, Outlook.com, Office 365 and all IMAP Supported email platforms.
- This wizard also offers a user-friendly interface to easily handle without depending on any technical experts.
- It can also export Gmail as PDF, PST, TXT, HTML, MBOX, EML and many more export features.
- With this application, you can also take advantage of the filter option to convert necessary files as per date range, subject, sender and recipients etc.
- This software also becomes a stand-alone application as it can complete the process without depending on any external applications or software.
Frequently Asked Questions(FAQs)
Can I Add a Gmail Account to Zoho mail?
Yes, you can add a Gmail account to Zoho Mail by using the import feature in Zoho’s settings or you can also take the benefits of an expert approach to get results faster with maintained accuracy.
How do I Forward my Gmail to Zoho?
To forward Gmail to Zoho, go to Gmail Settings > Forwarding and POP/IMAP > Add a forwarding address. Enter your Zoho email and confirm.
Is Zoho better than Google Workspace?
Zoho and Google Workspace offer unique features. Zoho is cost-effective with integrated apps, while Google Workspace excels in collaboration and seamless integrations.
Time to Finish It
In this guide, we covered how to migrate Gmail to Zoho Mail both manually and using expert tools. While the manual approach has limitations, the expert-tested method ensures a complete and accurate migration.
