Have you ever got a requirement to Migrate from Google Workspace to Microsoft 365? Nowadays its crucial for every businessman to maintain their productivity, security along with collaboration therefore they need to transfer Google Workspace Emails to Microsoft 365.
While Google Workspace offers a range of cloud-based tools, Microsoft 365 integrates powerful Microsoft applications like Word, Excel, and Outlook and other applications, along with advanced features that streamline workflows and improve efficiency.
This guide will help you through the process of migrating from Google Workspace to Microsoft 365 with emails, data and domain without losing any data behind it.
- Why Microsoft 365 Better than Google Workspace?
- Why Do Users Require Migrate Google Workspace Emails to Microsoft 365?
- Preparation for Google Workspace to Microsoft 365 Migration
- How to Transfer Google Workspace Emails to Microsoft 365?
- How to Switch Google Workspace to Microsoft 365?
- Steps to Migrate from Google Workspace to Microsoft 365
- Highlighted Features of Using Professional Wizard
- Post Migration Steps to Migrate Google Workspace to Microsoft 365
- Frequently Asked Questions(FAQ’s)
- Let’s Wrap Up
Why Microsoft 365 Better than Google Workspace?
| Features | Microsoft 365 | Google Workspace |
| Email Service | Outlook- rich feature, advanced email organization and offline use | Gmail – Simple but lacks advanced organizations features |
| Collaboration Tools | Microsoft Teams – Integrated chat, video calls, file sharing and project management | Google Meet and Chat – Separate apps, requiring additional integration |
| Desktop Applications | Full versions of Word, Excel, PowerPoint, Outlook | Web-based Docs, Sheets, Slides, limited offline functionality |
| Offline Access | Full functionality without internet connection | Limited offline features for Docs, Sheets and Slides |
| Storage and File Management | One Drive Advanced file versioning, synchronization and security | Google Drive – good for cloud storage but less advanced file management |
| Security and Compliance | Advanced security tools, multi layered compliance support and enterprise grade encryption | Strong Security but fewer advanced compliance features |
| Pricing Plans | Flexible pricing with all plans for businesses of all size | Generally cheaper, but fewer features for enterprise users |
| Integration with Third Party Apps | Seamless integration with Microsoft tools and third party apps | Good Integration but not as deep available in Microsoft 365 |
| Enterprise Features | More advanced features for large business, including AI-powered automation, advanced analytics, and hybrid cloud options | Suitable for startups and small teams, but lack enterprise-level depth |
Why Do Users Require to Migrate Google Workspace Emails to Microsoft 365?
- Microsoft 365 is fully compatible with Microsoft Office applications, including Word, Excel, and PowerPoint, making it ideal for office use. Moreover, this integration is helpful for convenient project performance and the seamless accomplishment of integrated tasks.
- Microsoft 365 is an upgrade from the Office 2016 suite, thus providing users with full-featured desktop versions of Microsoft Office applications. Consequently, these desktop versions represent a significant step up from the web applications.
- Microsoft Teams, included in Microsoft 365, is an advanced communication system that, in turn, enhances email, team communication, project management, and file sharing. Consequently, it streamlines these processes and improves overall efficiency.
- Microsoft 365 is a suite of Office products and tools for businesses. Additionally, it includes SharePoint, which, in turn, offers improved features for document management, intranet solutions, and teamwork. Consequently, this enhances overall productivity and collaboration.
- Microsoft 365 offers multiple business subscription plans. Consequently, each business can choose the plan that best suits its size and needs, ensuring optimal alignment with its specific requirements.
Preparation for Google Workspace to Microsoft 365 Migration
- Access Data for Migration: Verify data as you need to be transferred into Microsoft 365 such as emails, contacts, calendar, Google Drive or any other as you wish to migrate.
- Choose the Right Method: Select the right methods to migrate your mailbox data such as manually and use Google Workspace Emails to Microsoft 365 Migration for batch email migration and make Microsoft 365 Admin Center for small to medium size migration.
- Verify Domain Ownership: Verify Google Workspace domain ownership in Microsoft 365 Admin Center and update the DNS records to verify ownership.
- Setup Users and Assign Licenses: Create Microsoft 365 user accounts and assign all necessary permission for Microsoft Exchange, Teams and One Drive to verify that you have access to all Google Workspace data.
- Enable IMAP for Email Migration: IMAP must be enabled in Google Workspace to transfer Google Workspace Emails into Microsoft 365.
- Configure Migration Settings: Setup migration endpoints in Microsoft 365 Admin Center to start the process or configure API setting for direct migration.
Now the question is how do you perform a Google Workspace to Microsoft 365 migration step by step to ensure a smooth transition.
How to Migrate Google Workspace to Microsoft 365?
Migrating Google Workspace Emails to Microsoft 365 involves several key steps to ensure a smooth and successful transition. Follow this comprehensive tutorial to migrate your mailbox data effectively.
- First, open “Exchange Admin Center” and click on Migration.
- Now, click on Add icon and select “Migrate to Exchange Online”.
- After that, Mark “IMAP Migration(supported by Exchange and other email systems)” and tap on Next.
- Now, Select the “CSV file” and check on Allow unknown columns in the CSV file.
- After clicking on Next button, “Enter IMAP Server”: imap.gmail.com and select Basic Authentication choose Encryption and Enter IMAP Port No. 993.
- Next, Enter “Migration Batch Name” and Bad Item Limit and click on Exclude folder.
- Check on “Automatically” start the batch and select one recipients.
- Now, “Manage migration” as it shows details on the number of mailboxes migrated.
Now, you have successfully configured your Google Workspace domain with Microsoft 365. Curious about how to migrate your mailbox data to Microsoft 365? If you’re ready to proceed, we’ve explained the entire process in the section below.
How to Migrate Google Workspace Data into Microsoft 365 using Google Workspace to Microsoft 365 Migration Tool?
After completing the configured process mentioned above, if you want to migrate Google Workspace Emails to Microsoft 365 then you can proceed with Jagware Gmail Backup Tool as it allows exporting complete or selective mailbox data as per their requirements. Now, click on download button to install on your machine and follow the simple steps as given below:
Steps to Migrate from Google Workspace Emails to Microsoft 365
- First, Download the expert-recommended application mentioned above and run it on your computer.
- Then, Enter Google Workspace email address and password to connect with the application.
- Next, Preview to choose Google mailbox data which you want to migrate.
- Here, Select Microsoft 365 from the various available saving options.
- Now, Enter Microsoft 365 login credential and press backup to begin the migration process.
Highlighted Features of Using Professional Wizard
- It can easily backup Google Workspace emails, calendars, contacts, and documents in multiple formats, including PST, PDF, and MBOX, ensuring compatibility with various platforms.
- This application also offers “date range” and “specific folder filters” to target only the necessary data, optimizing storage and efficiency.
- You can perform “batch migration” to migrate your Google Workspace user’s email, contacts, and calendars to Microsoft 365 without facing any restrictions.
- This application is created using a simple Graphical user interface (GUI) for its users to easily operate without depending on any technical experts.
- Users can select any folder from your account such as inbox, sent items, personal folders, or any labels to migrate.
Post Migration Steps to Migrate Google Workspace Emails to Microsoft 365
- Verify Data Migration: Check and verify that all necessary data has been transferred and managed correctly in Microsoft 365 and doesn’t leave any data to transfer from Google Workspace.
- Update MX Records and DNS Settings: Check that MX records now changed for Microsoft 365 to ensure all emails are arrived in Microsoft 365.Also update SPF, DKIM and DMARC records for security purpose.
- Configure Outlook for Users: Configure Microsoft 365 accounts in Outlook on both desktop and mobile devices and access Google Workspace and Microsoft 365 accounts.
- Assign Permissions and Shared Access: Verify that shared mailboxes, calendars, and OneDrive/SharePoint permissions are correctly assigned.
- Decommission Google Workspace: Once Everything is transferred from Google Workspace then cancel the subscription to avoid unnecessary cost. Backup remaining data as available in Google Workspace before discontinued.
Frequently Asked Questions(FAQs)
Q. Can You Migrate Our Current Workspace in Google to Microsoft 365?
Steps to Migrate from Google Workspace to Microsoft 365
- Download and run Jagware Google Mail Backup Tool.
- Enter Google Workspace email address and continue with Google.
- Preview to select Google mailbox data as you want to migrate.
- Choose Microsoft 365 in the list of select saving options.
- EnterMicrosoft 365 login credential and press backup to complete it.
Q. How to Transfer Domain from Google Workspace to Microsoft 365?
To transfer a domain from Google Workspace to Microsoft 365, update your DNS settings, verify the domain, and configure email and services to fully leverage Microsoft 365’s features.
Q. How Do I Move my Google Workspace Calendar to Microsoft 365?
To move your Google Workspace Calendar to Microsoft 365, export it as an .ics file and import it into Microsoft 365 to transfer all events and schedules seamlessly.
Let’s Finish It
In this guide, we’ve explained the essential steps to migrate from Google Workspace to Microsoft 365 and also revealed the reasons behind this query. In addition, when you want to migrate your files and data from one platform to another, the expert-recommended solution is the best choice for it as it allows you to migrate the complete mailbox data without leaving any information behind.
