How to Migrate Emails from Office 365 to Gmail? – 2024 Updated Tutorial For You

In this guide, we have shared a reliable approach to migrating emails from Microsoft 365 to Gmail. We will discuss both free and alternative solutions to help you easily migrate via Gmail Import, forwarding feature and also describe its alternative method to resolve this query.

As Microsoft 365 recently increased its subscription costs, users are looking for more cost-effective and flexible email platforms. Among the alternatives, Gmail stands out as a popular choice due to its wide range of free services and user-friendly interface.

Gmail is a free email service offered by Google, providing access to various productivity tools like Google Meet, Calendar, Google Docs, Sheets, and Google Drive. It’s widely used by individuals and businesses, especially those who prefer a cloud-based ecosystem. Now, let’s understand the reasons users might want to migrate from Microsoft 365 to Gmail.

Why Do Users Want to Transfer Microsoft 365 to Gmail?

• Google offers a free email service, and it’s too beneficial for users to save their expense. Unlike Microsoft 365, Gmail doesn’t offer a subscription for basic email management features.
• It offers an initiative user interface that is simple to operate, making it a preferred choice for individual and professional users who do not need the benefits of Microsoft 365 features.
• Gmail offers inbuilt various features as it has easily synced to other email clients such as Outlook, Thunderbird, and many more.
• Data security is the prime factor every user wants, as Gmail offers comparable security for its users.
• Gmail also provides free 15 GB of storage to contain emails, attachments, and all other mailbox data.

Method 1: How to Move Emails from Microsoft 365 to Gmail Using Outlook?

If you have already installed Outlook on your machine, then we have explained first the way to configure Gmail with Outlook and then we have added Microsoft 365 account in Outlook.

1. Open Gmail and navigate to Settings.
2. Click on Security and under the signing into Google you’ll see 2-step verification.
3. Tap on App Password and choose Mail and click on Generate App Password.
4. Copy App Password and save it for use in configuration of Outlook.
5. First, run Microsoft Outlook and click on Add Account.
6. Now, enter the email address and tap connect.
7. Choose POP or IMAP and click on the next button.
8. Enter the Gmail email address and app password. Enter IMAP Configuration:
   • Incoming Mail Server: imap.gmail.com Port: 993 Encryption: SSL
   • Outgoing Mail Server: smtp.gmail.com Port: 465 Encryption: SSL
9. Tap on Test Account, and now you have successfully configured Outlook.
10. Now, click on the file and press on the Add Account.
11. Fill in the Office 365 email address and click on connect, and it will prompt you to enter the Office 365 password.
12. Now, click on Microsoft 365 or Entourage, and then click on connect.
13. Finally, you can easily move email from Microsoft 365 to Gmail.

Method 2: How to Migrate Email from Microsoft 365 to Gmail Using the Import Feature?

If you want to transfer Gmail to Microsoft 365, then you can also take advantage of the benefits of Gmail import features, as we have shared below:

1. Open a web browser, then visit the official Gmail website.
2. Fill in your Gmail email address and password to login to your email account.
3. Now, click on the Gear icon and choose See All Settings.
4. Then, select Accounts and Import and tap on Import Mail and contacts.
5. Enter the Office 365 email address and password to confirm the account.
6. After verification, Office 365 email import into Gmail begins.

Method 3. How to Move Emails from Microsoft 365 to Gmail Using the Forwarding Feature?

If you want to receive all your incoming emails into Gmail, then you can take advantage of the forwarding feature. Now, let’s know the step-by-step instructions as we have explained below:

1. First, open Microsoft 365 and enter Office 365 credentials to login.
2. Navigate to Settings and choose the forwarding POP and IMAP tab.
3. Then, enter a Google email address as you want to receive all incoming emails.
4. Enter a password to verify with the Google Account.
5. Thereafter, enabling it, you can select delete local copy after forwarding or keep local file as per your requirements.
6. After that, press on enable forwarding to complete the process.

Challenges of Using a Manual Approach

• During the configuration, there is a high possibility of data loss or file corruption due to taking any wrong steps or skipping any steps.
• The Import Feature takes lots of valuable time to transfer Microsoft emails to Gmail.
• Users may have to initiate and monitor the process manually, making it efficient on a large scale for ongoing transfers.
• There is no way to ensure that all your emails, attachments, and data are transferred accurately with maintained results.
• This manual method is not capable of handling large attachments or high volumes of emails, causing delays or performance issues during the migration.

Method 4. How to Migrate Emails from Microsoft 365 to Gmail Using Automated Tool?

As we have seen various manual approaches, all are too lengthy and don’t offer maintained attributes. So, we suggest that using a dedicated Jagware Office 365 Backup Tool can streamline the migration process, handle high volumes of data efficiently, and ensure all emails and attachments are transferred accurately..

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1. Download and open automated software on your computer.
2. Enter Microsoft 365 email address and password to configure.
3. Choose Microsoft 365 mailbox data as you want to migrate.
4. Select Gmail in the list of selected saving options.
5. Fill in Gmail login credentials to authorize the application.
6. Choose Advanced filters and click on the backup button.
7. Now, you will see a live progress report, and after completing the process, the software will redirect you to the output location.

Eminent Features of the Professional Solution

• You can also export Microsoft 365 mailbox data into various file formats, such as PDF, PST, TXT, EML, and MBOX, for backup purposes.
• This application also comes with simple initiative features to easily perform by professional and individual users.
• It also offers you to migrate Microsoft 365 emails to Office 365, Gmail, Outlook.com, Yahoo, and all IMAP-supported email platforms.
• With this wizard, you can also take advantage of advanced filters to migrate mailbox data, such as exclude folder, date range, subject, sender, and recipient, etc.
• This software also comes with a stand-alone interface to easily complete the migration process without depending on any other technical support.

Final Thoughts

In this guide, we have explained several approaches to migrating emails from Microsoft 365 to Gmail at no cost and also shared alternative solutions to make the process simpler and faster. You can go with any of them to get instant results, and for bulk migration, we suggest you opt for an automated solution as it offers fully maintained results without losing any single bit of information.

Frequently Asked Questions (FAQs)

Can you forward Microsoft 365 email to Gmail?
Yes, you can forward Microsoft 365 emails to Gmail by configuring the forwarding option in your Office 365 account settings, allowing incoming emails to be automatically sent to Gmail.

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How do I Sync my Outlook 365 Email to Gmail?
You can sync your Outlook 365 email to Gmail by adding your Outlook account to Gmail’s “Add Account” feature via IMAP, allowing you to access and manage both inboxes in Gmail.

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Can I link Gmail to Office 365?
Yes, you can link Gmail to Office 365 by adding your Gmail account to Outlook in Office 365, allowing you to manage both email accounts from within Outlook.