How to Upgrade Google account to Workspace? Best Methods

Google Workspace formerly known as GSuite, and it is specially designed to fill the organization requirement. It fulfills each requirement of businesses as you can find each and every feature that is required to complete all tasks in one location. It offers a comprehensive suite of online productivity and collaboration tools that enable team members in business to connect and work together seamlessly, eliminating the need for physical meetings.

Comparison Between Gmail and Google Workspace

Motives to Convert Gmail to Google Workspace

• Using custom email with your business web address instead of @gmail.com enhances brand visibility and professionalism in communications.
• It helps businesses to meet data privacy and compliance services such as advanced archiving and eDiscovery features for legal and compliance requirements.
• Google Workspace offers 1TB cloud storage that is much more as compared to Gmail. It offers advanced features in Google Drive, Docs, Sheets and Meet for better collaboration.
• It offers Google Meet with longer meeting durations and advanced features such as Share Calendar and Team Drive for enhanced productivity.
• Using Google Workspace, you can also get advanced security features such as Two-factor authentication and data loss prevention. Admin dashboard for managing users, security policies and access controls.

How to Upgrade Google Account to Google Workspace?

To Upgrading your Google Account to Google Workspace manually you need to follow the step-by-step guide to migrate personal Gmail to Google Workspace and unlock business-grade features:

Guide to Upgrade Google Account to Google Workspace Account

1. Visit “Google Workspace” website and click on get started.
2. Now, “choose a Plan” that best suits your needs.
3. “Compare business” like Business starter, Business standard, or Business plus before selecting.
4. Fill your “business name”, number of employees, and country.
5. Use an “Existing domain” or purchase a new one for a professional email address.
6. Enter “Contact details” as stored.
7. Choose “Google Workspace” unique username and password for the admin account.
8. Verify your domain ownership by adding “TXT or CNAME record” in your DNS settings.
9. Follow “Google verification” process, which may take a few minutes to complete.
10. Configure “Gmail, Google Drive, Calendar” and other Google services as required.
11. Add users and assign roles in the “Google Admin console”.
12. Customize security including “Two-factor authentication” and admin controls.
13. Access your domain provider “DNS settings”.
14. Replace existing MX records with “Google MX records” to enable your domain.
15. Save changes and wait for the “DNS update”.
16. Login to your “Google Workspace Admin Console”.
17. “Test email delivery” and ensure all apps are properly functioning.
18. Explore “Google Workspace advanced features” for enhanced collaboration and productivity.

Steps to Migrate Gmail to Google Workspace Account

1. Download and run “Gmail to Google Workspace Migration Tool”.
2. Fill Gmail email address and press on “Sign in with Google”.
3. Provide your “Google password” and next to continue.
4. Preview to browse “Google labels” as you need to migrate.
5. Choose “Google Workspace” in the available select saving options.
6. Fill “Google Workspace email address” and press the backup button.
7. Now, “Enter Google Workspace password” to authorize account for migration.
8. Here, “Accept permissions” to begin migrate Gmail emails to Google Workspace.

Exemplar facts of Gmail to Google Workspace Migration Tool

• It specially offers to migrate any individual or bulk numbers of Google accounts without facing any limitations.
• This software is specially created to backup Gmail to PST, PDF, EML, MBOX and 30+ export features.
• You can also use advanced filters to migrate specific data as per date, subject, sender, recipients, incremental backup, export only sent folders, exclude email body and attachments etc.
• With this wizard, you can also extract attachments, phone numbers, redirect links and extract email addresses from Gmail with this solution.
• This software also allows you to show Gmail labels before migrating to verify and select as you want to migrate.

Typical Question about Upgrade Google Account to Workspace

How do I make my Google account a workspace account?

To migrate a Gmail account to Google workspace, visit Google Workspace official website, and choose a plan and signup with your domain. If you don’t have anyone, Google lets you buy a new domain. Complete the procedure to verify your ownership with the domain, and configure email and admin settings.

Can you upgrade Google One to Google Workspace?

No, Google One and Google Workspace were separate devices. Google One provides expanded storage for their personal accounts, while Google Workspace is a business suite with custom email and collaboration tools. You need to purchase a Google Workspace plus separately; it doesn’t upgrade from Google Drive.

How to get Google Workspace for free?

Google Workspace offers 14-days free trial for new users, Nonprofits and educational institutions can apply for Google nonprofits or Google for education for free access. Some legacy free tier users may still have Google Workspace but new businesses must choose a paid plan after the trial.

Overall Reflection

Overall, in the article, we have explained the way to upgrade a Google account to Workspace. But after upgrading, what happens to your existing mailbox data on your regular Gmail account? So, we have also shared the Gmail to Google Workspace Migration Tool to migrate your mailbox data from a personal Gmail account to a Google Workspace account. Since emails contain crucial information, don’t lose them when you migrate. This tool allows you to migrate your entire mailbox data without leaving any data behind.