How to Migrate emails from Gmail to Microsoft 365 Using Proven Ways?

Mostly, corporate and individual users want to migrate emails from Gmail to Microsoft 365 as it is suitable for enterprise-level users. Due to this, users move from Gmail to Microsoft 365. To make the process simpler and more effective, continue reading this blog to learn the most effective and easiest methods to perform the migration seamlessly.

Gmail is a free email service provider and it was launched in 2004. It allows for sending and receiving emails for both business and sensitive communication. Google Mail also offers 15 GB free storage to easily manage user mailbox data and it also offers seamless integration with Google workspace apps such as Google Meet, Google Drive, Google Photos. However, Gmail lags behind as compared to Microsoft 365.

On the other hand, Microsoft 365 was previously known as Office 365. It offers cloud-based subscriptions created by Microsoft. It’s a completely reliable platform for personal, business and enterprise users. It also offers 1 TB free One Drive storage to easily store and manage user mailbox data without facing any limitations. It offers regular updates to keep users up to date with the modern features such as Multi-factor authentication, Modern interface, and make a more secure email platform with an encrypted email.

Purpose to Transfer Gmail Emails to Microsoft 365

• It offers seamless integration with Microsoft OneDrive, Word, Excel, PowerPoint, etc.
• Microsoft 365 also offers real-time collaboration with Microsoft Teams and SharePoint boosts team productivity.
• It includes advanced security features like Multi-factor authentication, encrypted email and data loss prevention.
• IT administrators can manage user, permissions, and services centrally improving organizational efficiency.
• Microsoft also offers frequent updates and ongoing support for all its users unlike the manual updates when needed for standalone email applications.

How to Migrate Emails from Gmail to Microsoft 365?

Here, we are going to describe the process of transferring Gmail emails to Microsoft 365 manually. However, before performing the process, please review the challenges discussed after the solution. We are not recommending you perform this method, as it involves risks to your mailbox data. Otherwise, you can proceed at your own risk.

Part1: Create Microsoft 365 Admin Account

1. When you create your first “Microsoft 365 account”, the first account created is the Microsoft 365 admin account.
2. This account is authorized to “Manage other accounts” within the same domain.
3. If you are using this account for normal usage, create a “Separate account” as an admin.

Part2: Verify Microsoft 365 Domain

1. To transfer Gmail emails to Microsoft 365, you need to ensure that the domain associated with “Gmail” belongs to you.
2. Go to the “Admin Center” and click on the button that says “Go to Setup.”
3. Select the domain, add the users, and “configure DNS” to verify the Microsoft 365 account.

Part3: Create a User Mailbox

1. Some recommendations should be followed before creating the user mailbox, such as checking the “license for the users”.
2. Navigate to the “Admin Center”, click on the user, then click on “Active Users”.
3. Click on “Add User”, then click on More and press “Import Multiple Users”.
4. Decide whether to invite a “single user or upload multiple user CSV files”.
5. Check the validity of the information uploaded and “Grant appropriate permissions” according to the license.

Part4: Enable Connection Between Gmail and Microsoft 365

1. Open Exchange, locate the “Administration Center”, and navigate to Recipients > Migration.
2. Click on the “Add icon” to add a migration endpoint, then select the IMAP option and enter IMAP server settings.
3. Incoming Mail Server: imap.gmail.com
4. Port: 993
5. Encryption: SSL
6. Outgoing Mail Server: smtp.gmail.com
7. Port: 465
8. Encryption: SSL
9. The name of the migration should be provided below.

Part5: List the User Mailboxes from Gmail Account

1. Open a web browser and navigate to the “Google Admin Console”.
2. List and Compile all the email addresses of the user mailboxes.
3. The collected email addresses and passwords should be entered in an “Excel sheet” and saved as a CSV file.

Part6: Locate the Migration Batch

1. Locate “Admin Center” and click on “Exchange”.
2. Go to Recipients, then click on Migration, and next press on “+Add Migration Batch”.
3. Click “Migrate to Exchange Online”, then select the IMAP option.
4. Browse the “CSV file” that has Gmail mailboxes.
5. Select the “Migration” target and proceed with the default options.
6. The next step is to assign a name to the “Migration batch” and continue with the migration process.

Part7: Update DNS Records

1. Update “DNS records” so they point to the Microsoft 365 account for email delivery.
2. Access the “Admin Center” and then click on the Settings option.
3. Click on Domain and change the “MX records” to reflect Microsoft 365.
4. After that, you will receive a message notifying you that your “Setup has been successfully completed”.

Shortcoming of Manual Methods to Migrate emails from Gmail to Microsoft 365

• The process can be lengthy and not a reliable choice to migrate multiple email accounts or a large number of emails.
• Users must be familiar with DNS, server settings, configuration and mailbox management.
• It doesn’t offer advanced filters or selective migration; it can be difficult to select specific emails to migrate.
• There’s a higher possibility of data loss such as missing emails or skipping steps can make data corruption or higher amounts of data loss.
• It may not preserve formatting and structure as appears on your Gmail account.

How to Transfer Gmail Emails to Microsoft 365 Using Gmail to Microsoft 365 Migration?

If you want to migrate a batch number of Gmail accounts into Microsoft 365 and don’t want to process a lengthy process as you have found manually. According to expert tried and tested software, we recommend you choose Jagware Gmail Backup Tool as it offers direct migration into Microsoft 365 with simple steps and effective migration. This software has been developed with a strong algorithm and completely designed to migrate selective or whole Gmail inbox data without losing any information from any platform, whether Gmail or Microsoft 365.

Steps to Migrate Emails from Gmail to Microsoft 365

1. Download and run “Gmail to Microsoft 365 Migration” on your machine.
2. Fill “Gmail email address” and click on Continue with Google.
3. Now, Software preview “Google mailbox folder” select as you wish to migrate.
4. Choose “Microsoft 365” in the multiple options of select saving options.
5. Select “Language” or migrate folder name as you preferred.
6. Check on “I am Admin” and then enter Microsoft 365 email.
7. Verify account with “Microsoft 365” pop-up then choose advance filter.
8. Finally, click on “Backup” to start “Migrate emails from Gmail to Microsoft 365”.

Impressive Features of Gmail to Microsoft 365 Migration Tool

• It allows you to export Gmail emails as PDF, MBOX, EML, PST, HTML and 30+ select saving options.
• This software also offers a simple initiative interface to easily perform by any experts or individual users.
• You can also migrate Gmail to Yahoo, Maildir, Thunderbird, Rediffmail, and all IMAP Supported email platforms.
• With this software, you can also use filter options to continue with incremental backup, date range, to, subject, sender, and more.
• It allows you to migrate any number of Gmail accounts at one shot without facing any limitations.

How to Forward Gmail to Microsoft 365?

If you want to forward all your incoming Google Mail emails to Microsoft 365 then you can follow the guidelines as we have stated below:

1. First, visit “Gmail” official website: mail.google.com
2. Enter your “Gmail email address and password” to log in to your account.
3. Click on the “Setting icon” and select “See All Settings”.
4. Choose “forwarding and POP/IMAP” option click on “Add forwarding email address”.
5. Enter “Microsoft 365 email address” and click on Next to proceed.
6. You will receive verification code on your “Microsoft 365 account”.
7. Enter the code in “Gmail” to verify it.
8. Now, select a “forward copy of incoming email” and choose “Microsoft 365 email address”.
9. You can choose to “keep a copy of the forwarded email” if required otherwise leave it.
10. Press Save Changes to Start “forward Gmail to Microsoft 365”.

Often Inquired Questions about Migrate emails from Gmail to Microsoft 365

How to transfer files from Gmail to Microsoft 365?

To transfer files from Gmail to Microsoft 365, you can use Outlook import feature. Download attachments from Gmail or files from Google Drive then upload it to One Drive and directly to your Microsoft 365 account using the cloud storage tools within Microsoft apps.

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Can I use Gmail to access Microsoft 365?

Yes, You can use Gmail to access Microsoft 365 by configuring Gmail to receive emails from Microsoft 365 accounts. Setting up a Microsoft 365 account in Gmail using IMAP or POP3 Servers allows you to manage and access both email accounts in your Gmail account.

Overall Reflection

In this guide, we have outlined the best process to migrate emails from Gmail to Microsoft 365, both manually and using the Gmail to Microsoft 365 Migration tool. The manual approach is too lengthy and also carries a higher chance of data loss or file corruption. Additionally, it is not applicable for all users. Therefore, we recommend opting for the Gmail to Microsoft 365 Converter to make the process hassle-free and ensure a completely effective migration with quick steps.