How to Export Roundcube Email to Office 365? – Quick and Easy Ways

Migrating Roundcube email to Office 365 can enhance email functionality, data security, and productivity for your organization. This tutorial will share you through the process and benefits of migrating Roundcube Email to Office 365, ensuring a seamless transition for your users and IT infrastructure.

Roundcube is an open-source, web-based email client that has been popular for managing email servers. It provides a user-friendly interface, customization options and webmail features that caters to both individual users and businesses.

Office 365, now known as Microsoft 365, offers a comprehensive suite of cloud-based services extending beyond email. With features like Outlook for email, One Drive for file storage, Teams for communication and SharePoint for collaboration, Office 365 provides enterprise-grade features, including multi-factor authentication, encryption, advanced threat protection, and built-in compliance controls.

Why Migrate from Roundcube to Office 365?

• Migrating from Roundcube to Office 365 offers significant advantages for businesses looking to modernize their email infrastructure and improve overall productivity. While Roundcube is an efficient, lightweight email client, Office 365 offers an advanced, all encompassing platform designed to meet the growing demands of modern business.
• Office 365 goes beyond simple email management by offering a suite of cloud based productivity tools such as Microsoft Outlook, Teams, Word, Excel, and OneDrive. This integrated platform helps organizations streamline workflow and enables employees to collaborate more effectively in real time from anywhere.
• Office 365 offers enterprise grade features, including multiple factor authentication, encryption, advanced threat protection and inbuilt compliance controls. This feature helps businesses safeguard sensitive information and comply with industry regulations- capabilities that are more challenging to implement in Roundcube.
• Office 365 is built with your organization. Whether you are a small business or a large enterprise, Office 365 offers flexible subscription plans that can easily adapt to your growing needs. Additionally, its cloud based infrastructure ensures higher compatibility and uptime, reducing the risk of downtime or email outages.
• With Office 365, you get advanced email management features such as larger mailbox sizes, efficient spam filtering, auto archiving, and integration with calendaring and task management. This enhances user experience and increases productivity as compared to the basic email capabilities.
• Unlike Roundcube, which may require manual updates and server maintenance, Office 365 is continuously updated by Microsoft. This means business advantages from the latest features, such as security features, and updates without having to manage the infrastructure.

Manual Method for Export Roundcube Email to Office 365 Using Microsoft Outlook

Migrating email from Roundcube to Office 365 is a multi-step process. First, you need to configure Roundcube with Microsoft Outlook and connect your Office 365 account with Microsoft Outlook to facilitate the migration. Now, Perform the step-by-step instructions as we have stated below:

1. Open Microsoft Outlook on your computer. Navigate to File >> Add Account.
2. Enter your Roundcube email address and select the option to configure manually.
3. Choose IMAP or POP, then press the Next button to proceed.
4. Now, enter the following configuration details:
   • Email Address: Your Roundcube email address (e.g., yourname@domain.com)
   • Username: Your full Roundcube email address
   • Password: Your email account password
   • Incoming Mail Server (IMAP): mail.domain.com
   • Port: 993
   • Encryption: SSL/TLS
   • Outgoing Mail Server (SMTP): smtp.domain.com
   • Port: 465
   • Encryption: SSL/TLS
5. Click on the Test Account Settings button and wait for the synchronization process to complete.
6. Once the test is successful, restart the Microsoft Outlook application.
7. After Outlook restarts, go to File >> Add Account again, and this time, enter your Office 365 login credentials.
8. Select the Exchange option to automatically configure and synchronize your Office 365 account.
9. Now, in Outlook, you can select the mailbox data from your Roundcube inbox that you want to transfer.
10. Drag and drop or move the selected emails from your Roundcube account to your Office 365 account in Outlook.

Common Pitfalls of Manual Solution

• Once the major risk during a manual migration is the potential for data loss. The manual process contains several steps in which error can occur.
• Manually migrating emails, especially large mailboxes, can be extremely time-consuming. Each step, from exporting emails from Roundcube to configuring them in Microsoft Outlook, required significant time and effort. For organizations with a large number of emails, the manual process can take days or even weeks causing disruptions to daily operations.
• During manual migration, there is a risk of formatting issues such as broken email threads missing attachments or altered folder structure. These discrepancies can disrupt users’ workflow and require additional time to correct it.
• Manual migration often requires technical expertise. The process involves configuring email clients, handling server settings, managing file formats, and troubleshooting potential errors. Without adequate knowledge, users may struggle to complete the migration process smoothly and may need to innovate IT professionals, negative any cost savings.
• Manual migration may lead to significant downtime, especially if issues arise during the process. Employees may not be able to access their emails and critical data while the manual migration is ongoing which can impact productivity and business operations.

How to Migrate Roundcube to Office 365 via Professional Solution?

As we already know, manual approaches are too lengthy and have the possibility of data loss. We recommend using Jagware Email Backup Wizard, which allows you to export mailbox data directly to Office 365 without relying on other applications.

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1. Download and launch Jagware Roundcube to Office 365 Migration Tool then choose Roundcube as email source.
2. Enter Roundcube email address and password to login with the application.
3. Preview to choose Roundcube mailbox data as the user wants to transfer.
4. Select Office 365 in the list of select saving and enter credential to configure.
5. Use Advanced filter to make process faster and press backup to complete it.

Premier Attributes of the Professional Solution

• The tool supports batch migration, allowing users to migrate multiple email accounts which saves time and effort as compared to manual migration.
• If needed, the tool can export emails into PST format, which can then be easily imported into Office 365 using Microsoft Outlook.
• It ensures that all mailbox data, including attachments, metadata, and folder structure, are preserved during the migration process. This ensures that no data is lost or altered.
• The software maintains the existing folder hierarchy from Roundcube, ensuring that your email organization remains intact after migration.
• You can also select specific mailbox data or email types giving you control over data which is transferred. This application can be useful for migrating only relevant emails or reducing the volume of data being transferred.

Frequently Asked Questions(FAQs)

Q. How Do I Migrate my Domain to Office 365?
Easily migrate your domain to Office 365 by updating DNS records and configuring your domain settings in the Office 365 admin center for seamless integration.

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Q. How Do I Switch from Roundcube to Outlook?
To switch from Roundcube to Outlook, export emails from Roundcube, convert them to PST format, and import the PST file into Outlook.

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Q. How Do I Migrate Email Hosting to Office 365?
Migrate email hosting to Office 365 by updating DNS records, setting up Office 365 mailboxes, and transferring existing emails using migration tools or manual methods.

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Wrap-Up

In this guide, we have provided an overview of Roundcube and Office 365 email. In addition, we have shared the reason to Export Roundcube Email to Office 365 and also explained a manual and professional solution to fix this query. The manual approach has several drawbacks, so we recommend choosing a professional solution for faster results and greater accuracy.