Most of the users want to convert email to Google Sheets for better organization, analysis and sorting data. Its too helpful for customer inquiries, monitoring project updates, or creating email log, converting email to Google Sheets makes it easier to filter, sort, and find specific information easily.
So, let’s know the purpose behind this query to fill it quickly:
Table of Contents
Necessity to Convert Gmail Emails to Google Sheets
- Store and manage invoices, orders, and supports ticket at one place.
- Use Google Sheets for sorting, filtering and better accessibility.
- Keep a secure backup of important emails for long term preservation.
- It also use for extracting order details, tracking leads and updated records.
- Share extracted email data without giving Gmail authority.
Method 1. How to Convert Gmail to Google Sheets Manually?
To export Gmail emails to Google Sheets manually you need to follow the process as we have explained below:
- First, open “Gmail” and locate the email as you want to convert.
- Then, Open Each email and manually “copy data” such as sender, date, recipients, and message content.
- Create a “New Google Sheet” or open an existing where you want to import.
- Paste the “Copied data” into relevant columns like Sender, Subject, Date and Message.
- Use “Google Sheet features” like filters, sorting and formatting to maintained data correctly.
- Manually “Copy and Paste details” for multiple emails as required.
Issues of Manual Method
- Copying and pasting email data manually takes a lot of time, especially for bulk emails.
- Manually entering data increases the risk of mistakes like missing or incorrect information.
- Not reliable for handling large numbers of emails.
- Difficult to preserve data formatting, leading to disorganized records.
Method 2. How to Convert Gmail Emails to Google Sheets using Outlook?
If you are aware with installation and configure Outlook then you can perform this steps as discussed below:
- First, Install and open “Microsoft Outlook”.
- Click on the file and tap on “Add Account”.
- Enter “Gmail email address” and click on Connect.
- Set as “IMAP Server” and click on Done.
- Navigate to file and click on “Open and Export”.
- Press on “Import/Export Option” and select Export to a file.
- After clicking on Next button, choose “Comma Separated Value” and hit on Next to proceed.
- Browse “Outlook folders” as you want to export.
- Select destination path and check on “Do not export duplicates”.
- Hit the “finish button” and wait to export Gmail emails to Google Sheets.
- Now, Open Google Sheet and click on Import and select the Google Sheet file as you have exported from Outlook.
Challenges of Outlook Method
- Installation and configuration of Outlook is necessary which may not reliable for non-technical users.
- Gmail emails may not sync properly and also attributes will not maintained.
- Certain email elements like attachments and formatting may not preserved.
- Exporting large size mailbox data can consume lots of time.
Method 3. Alternative Method to Convert Gmail to Google Sheets
If you want to export batch Gmail emails to Google Sheet or multiple Google accounts required to export. So, we recommend you to opt Jagware Gmail Backup Tool as its completely reliable utility and also offers Oauth authentication to directly configure with application. So, without wasting your time click on download button and follow the given procedure as we have stated below:
Quick Steps to Convert Gmail Emails to Google Sheets
- First, Install and run an alternative tool on your machine.
- Enter Gmail email address and click on “Sign in with Google”.
- Fill “Google password” and hit Continue.
- Now, Accept all “Google permissions” to export.
- Preview to select “Google mailbox folders” as you want to export.
- Choose the “CSV file” in the list of saving options.
- Browse Advanced filter and press Backup to “Convert Gmail to Google Sheets”.
Helpful Features of Alternative Wizard
- It allows you to save Gmail emails as PDF, PST, MBOX, MSG, and 30+ Saving features.
- This software is specially created for all with a simple initiative interface to make it a reliable choice for both professional and individual users.
- You can also switch from Gmail to Outlook, Thunderbird, Zimbra, Yahoo and all IMAP Supported email platforms.
- With this wizard, you can also use Incremental Feature, Export Only Sent folder, Exclude email body and attachments, exclude folder and many more.
- This software can also extract email addresses, phone numbers and Download all Attachments in Gmail at Once.
Common Questions
How do I Parse and Extract Data from Gmail to Google Sheets?
You can use Google Apps Script to extract data from Gmail to Google Sheets using keyword like sender, subject, date, body and store in Google Sheet for easier accessibility.
How do I Export Gmail Calendar to Google Sheets?
Go to Google Calendar, click Settings and hit on Import/Export then choose Export to download events in an ICS file. Use Google Sheets IMPORTDATA function to extract and organize event details, including date, time, and descriptions for better tracking.
How to Create a Google Sheet in Gmail?
Open Gmail, click on the Google Apps icon and choose Sheets. Click Blank Spreadsheet to create a new Sheet. Alternatively type sheet. new in your browser Address bar to instantly create a Google Sheet. You can also attach a sheet to an email for email sharing.
Let’s Wrap Up
In this blogpost, we have shared the top 3 effective methods to convert Gmail to Google Sheets manually and its alternative automated wizard. You can opt any of them according to your requirement. For data preservation and faster conversion, we recommend you to opt for an alternative solution as it offers fully maintained results and is completely reliable for batch Gmail accounts or large size mailbox data.
