How to Backup Gmail to PST file? Proven Methods

In this time of digitalization, every user wants to backup Gmail to PST file for better email organization. So, in this guide, we are going to share the valuable information and simple methods to backup Gmail to PST file manually and using Gmail to PST Converter.

Gmail is one of the prolific email service providers, and it allows sending and receiving emails for both commercial and private communications. It also offers a valuable 15 GB storage to easily store and manage their mailbox data. Gmail is the top choice of the users, and it has 1.8 billion active users. But sometimes users need to export Gmail to PST, and if you are also one of them, then kindly read this article to know about the best approaches.

PST stands for Personal Storage Table, and it contains emails, contacts, calendars, tasks, and notes. It is commonly used for offline storage and archiving and supports both ANSI and UNICODE formats. PST offers password protection, which is why most users want to convert Gmail to PST.

Cause to Export Gmail to PST with Attachments

• By storing your Google mailbox data locally you can access it offline without depending on internet connection or Google servers.
• For legal and compliance purposes, businesses may need to store data in a PST file for auditing or regulatory requirements.
• As PST file allows access offline and it’s too beneficial for those users who travel frequently or have limited internet connection.
• When a forensic investigator got any email accounts as evidence. Then they immediately download Gmail emails to PST format because suspects may change the password and the PST file can easily be analyzed as compared to others.
• It ensures that you have a backup copy of your Gmail account which can be beneficial for long term usage or in case of data loss in your Gmail account.

How to Backup Gmail to PST File Using Manual Method?

If you have installed Outlook and have configured Gmail account then you can follow the instructions as we have guided below:

Part1. Enable IMAP in Gmail

1. First, open the web browser and visit the “Gmail” web interface.
2. Now, click on “Settings” as appears on the upper right corner and click on “See All Settings”.
3. Go to “Forwarding and POP/IMAP”, here click on “Enable IMAP”.
4. Now, click on your “Profile” and tap on “Manage your Google Account”.
5. Next, Press on “Security” and click on “Two Step Verification”.
6. Then, Go to the bottom side and click on “App Password”.
7. Choose “Mail” and click on Next.
8. “App Password” appears on POP-UP copy it as it will use in configuration.
   

Part2. Configure Gmail in Outlook

1. Now, open “Microsoft Outlook” then press on the file.
2. Here, Press “Add Account” and next enter “Gmail email address” and click on “Connect”.
3. Choose “Manual server setups” and click on Next.
4. Select “POP or IMAP” and then again press on Next button.
5. Enter “Gmail” email address, username, and app password as you have copied from Gmail.
6. Enter IMAP Configuration
7. Incoming Mail Server: imap.gmail.com
8. Port: 993
9. Encryption: SSL/TLS
10. Enter SMTP Configuration
11. Outgoing Mail Server: smtp.gmail.com
12. Port: 465 or 587
13. Encryption: SSL/TLS
14. Now, click on “Test Account” if credentials correct then account successfully synchronizes with Outlook.
    

Part3. Export Gmail to PST

1. Here, click on the “file” and then tap on “Open and Export”.
2. Tap on “Import/Export” options and a popup appears on your display.
3. Choose “Export to a file” in the list and click on the Next button.
4. Browse “Outlook data file(PST)” and again tap on Next button.
5. Provide resultant “PST file location” and check on “do not export duplicates”.
6. Press “finish” to start exporting Gmail to PST.

Issues with Manual Method

• It contains several steps, which make it a lengthy process, such as enabling IMAP, configuring Outlook, and backing up Gmail to PST, which can consume a lot of time.
• Any misconfiguration or skipping of steps can lead to an incomplete backup or even data loss.
• This method is entirely dependent on having Microsoft Outlook installed. Without Outlook, you cannot perform it manually.
• Users must enable two-step verification and generate an app password; skipping this step can result in failed configuration.
• Large Gmail accounts with thousands of emails may exceed the PST file size limit, and the file can become corrupted due to oversize.

How to Backup Gmail to PST File Using Gmail to PST Converter?

If you have a batch of Gmail accounts or large-sized mailbox data, then you need to opt for the Jagware Gmail Backup Tool, as it can export any number of Gmail accounts without facing any challenges. This software has been thoroughly tested with all its features, and it offers completely accurate results, just as you find in your Gmail account. It also provides full assurance to prevent any loss of information.

Steps to Backup Gmail to PST File

1. Download and run “Gmail to PST Converter” on your system.
2. Enter Gmail email address and click on “Continue with Google”.
3. Now, Enter “Gmail password” and tap on login.
4. Here, “Accept permissions” to access your Google mailbox data.
5. Choose “Google mailbox items” as you want to export.
6. Select “PST file” in the multiple options of select saving options and browse “location”.
7. Now, click on Backup to start “Backup Gmail to PST file”.

Illustrative features of Gmail to PST Converter

• It offers to export Gmail emails as CSV, TXT, HTML, MBOX, EML and 30+ select saving features.
• This software has been created with an easy to perform interface to easily operate by any users who may be technically expert or have limited technicalities.
• It can also migrate Gmail to Microsoft 365, Yahoo Mail, Thunderbird, Maidir and all IMAP Supported email services.
• With this wizard, you can take advantage of incremental backup, only export sent folder, exclude message body or attachments, date range, from, to, subject etc.
• It supports Oauth authentication that makes it unique features from others and can backup Gmail emails without generating any app password.

Popular Questions about Backup Gmail to PST File

Does Gmail have PST?

No, Gmail doesn’t natively support PST files. PST is a file format used by Microsoft software and it allows it to contain emails, contacts, and calendars. To export Gmail emails to PST you need to configure Outlook or can use Gmail to PST Converter.

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How do I Automatically move emails to PST?

To automatically move emails to PST, configure your Gmail account with Outlook using IMAP configuration. Once synced, use the import/export feature to export the PST file.

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Can I export a Gmail to a PST file?

Yes, You can export Gmail to a PST file by configuring your Gmail account with Outlook using IMAP. For a simpler process you can use Gmail to PST Converter as it makes the process simpler and faster.

Final Words

In this well-researched article, we have shared the valuable information and completely effective approach to backup Gmail to PST file by manually and using Gmail to PST Converter. As manual required IMAP configuration which is not reliable to perform by all users. So, we recommend you to opt Gmail to PST Migration as it offers fully maintained results without losing any information.